If you submit a report, the report will be considered by the whistleblower unit of Aarhus School of Architecture. Administratively, the whistleblower unit is part of the school’s HR department.
You can submit your report anonymously without including any contact information. Aarhus School of Architecture, however, encourages you to include your name when you submit a report, as this makes it possible to process the case faster and with more flexibility.
Once your report has been received, Aarhus School of Architecture’s whistleblower unit performs an initial assessment of the case, including whether there is a need to involve other people to inform, investigate or process the case.
The school’s whistleblower unit notifies the person about whom a report has been submitted (“the person concerned”) as soon as possible. If the report falls within the scope of the scheme, the person concerned is generally notified in such a way that the report cannot be attributed to the whistleblower.
The whistleblower unit of Aarhus School of Architecture will ensure that you receive feedback on your report as soon as possible – and, as a rule, within three months after the report is received.
If your report falls outside the scope of the scheme, the School’s whistleblower unit will assess whether, based on the nature of the case, there is any basis for examining the case more closely outside the scope of the unit.
When you submit a report, you receive a receipt stating that your communication has been received. A 16-digit key code is indicated on the receipt. You can use the code to access the whistleblower portal, where you can, for instance, add more information, just as you can communicate with the school’s whistleblower unit and receive information about the processing of your report. It is also possible for the whistleblower unit to contact you through the whistleblower portal if the unit e.g. needs to ask you any questions to follow up on the processing of the report.
It is important that you continuously follow the development of the case and answer any questions from the whistleblower unit on the whistleblower portal, as this may affect the ability of the whistleblower unit to process your report.
It is also important that you keep the key code safe, as, for security reasons, it cannot be recovered if lost. If you lose your code, you will not be able to access the report on the whistleblower portal.
More information in our Whistleblower Policy.